CONSTITUTION AND BYLAWS
National Council on Student Development


An Affiliated Council of the American Association of Community Colleges CONSTITUTION The National Council on Student Development is an affiliate council of the American Association of Community Colleges (AACC) and the only organization solely dedicated to serving the needs of student development professionals in the community college. NCSD is the nation's primary voice for sharing knowledge, expertise, professional development and student advocacy for community college student development professionals/.

I. NAME


This organization shall be known as the National Council on Student Development: An Affiliated Council of the American Association of Community Colleges.


II. PURPOSES


The Council is committed to the following purposes:


A. To provide and promote leadership in student development by enhancing opportunities for training and leadership of student development professionals.

B. To promote and foster student development in community colleges by focusing on student success for a diverse cross section of students.

C. To enhance and support social and workforce development in communities and to assist in forwarding the overall mission and effectiveness of the community college.

D. To initiate and be responsive to American Association of Community Colleges in policy formulation which affects student development.

E. To serve as a central collection and dissemination agency for information on historical, current and future trends in the field of community college student development.


III. MEMBERSHIP


Membership in the Council shall be open to all professionals involved or having an interest in student development in community colleges. Membership may be individual or institutional. The membership period shall be effective on an annual basis.

IV. DUES


Members shall pay individual or institutional annual dues as approved by the Executive Board. Dues received from a new member after January 1 of a given fiscal year constitutes payment for the succeeding fiscal year.


V. EXECUTIVE BOARD AND SPECIAL INITIATIVES

A. Executive Board The Executive Board shall be the affirmed Officers of the Council; the President, President Elect, Secretary, Treasurer, Past President, Director of Communications and Publications, Director of Membership and Marketing, At-Large Directors and the Executive Director of the National Office hired by the Executive Board. The duties of the Executive Board shall be as specified in the By-Laws.

B. SPECIAL INITIATIVES

The President may appoint chairs and members of Special Initiatives as needed. These appointments shall be made with the approval of the Executive Board. The duties of the chairs and members of the Special Initiatives shall be as specified in the By-Laws.

 

VI. ELECTION OF OFFICERS

A. Nominations and Elections Committee The Past President, President, and President Elect shall serve on the Nominations and Elections Committee. The Past President shall serve as the chairperson of the Nominations and Elections Committee.

B. Nominations The Nominations and Elections Committee shall be responsible for submitting a slate of candidates for all open positions to the Executive Board by February 1 of each election year. The Executive Board shall either approve or modify and submit the slate of candidates to the membership no later than March 1 of each election year.

C. Ratification of Slated Candidates The Executive Director will conduct ratifications by e-mail. Ratification shall be by simple majority of active members submitting valid ballots.

D. Terms of Office The President Elect shall serve a three-year term as President Elect, President and Past President. The Secretary and Treasurer shall serve two-year terms. The Secretary shall be elected in even numbered years and the Treasurer in odd numbered years. The Communications and Publications Director and Membership and Marketing Director shall serve two-year terms. The Communications and Publications Director shall be elected in odd numbered years. The Membership and Marketing Director shall be elected in even numbered years. At-Large Directors shall be elected to serve a two -year term by the voting membership. Two shall be elected in even numbered years and two in odd numbered years. All terms of office shall coincide with the fiscal year.

E. Vacancies In the event of a vacancy from the Executive Board, the President shall make an appointment to fill the unexpired term, subject to the approval of the Executive Board.

VII. MEETINGS

All meetings shall be conducted by Roberts Rules of Order.


A. Executive Board The Executive Board shall meet a minimum of two times annually including one meeting scheduled in conjunction with the annual conference. Special meetings of the Executive Board may be called by the President or upon request of the majority of the Executive Board members. A quorum shall consist of a simple majority of the voting members of the Executive Board .

B. Annual Council Business Meeting A minimum of one Council business meeting of the general membership shall be held annually.

C. Announcement of Council Business Meetings Announcement of the date, time and location of the Council business meetings shall be sent to the general membership no later than one month preceding the date of the meeting.

VIII. FINANCES

A. Fiscal Year The fiscal year shall be July 1 to June 30.

B. Fiscal Policy The Executive Board shall adopt a budget for each fiscal year. The Executive Board may accept gifts and grants on behalf of the council and direct the President or a designee or the Executive Director to enter into contracts with appropriate persons or agencies to perform services consistent with the purposes of the Council.

C. Budget The annual budget of the Council shall be recommended by the Treasurer to the Executive Board for approval.

D. Use of Income and Assets All of the income and the assets of the Council shall be used solely for the purposes of the Council. No part of the assets shall be distributed to the members.

E. Dissolution In the event of dissolution or other termination of the Council, title to all assets shall rest in such organization which qualifies under Section 501(c)3 of the Internal Revenue Code of 1954 or any successor provision thereto (as members may select by vote).

X. AMENDMENTS TO THE CONSTITUTION


A. Proposed amendments to the Constitution may be submitted in writing by the membership to the President or the Executive Director.

B. The President or the Executive Director will send written notice of any proposed amendments to the Constitution to the members of the Executive Board at least two months prior to the date of the annual Council business meeting.

C. All proposed amendments must be approved by a simple majority of the Executive Board before being submitted to the membership at the annual Council business meeting for a vote of those members present.

D. The Constitution shall be amended or rescinded at the annual Council business meeting by an affirmative simple majority vote of those members present.

BY-LAWS

By-Laws may be established to assist the organization to run effectively.

A. Membership Active members shall be those individuals or institutions who support the purposes of the Council and who pay dues established by the Executive Board. Institutional membership may include up to ten persons employed by the same college. Each member is entitled to one vote on issues presented to the Council.

B. Organizational Structure The Executive Board shall consist of the affirmed Officers of the Council; the President, President Elect, Secretary, Treasurer, Past President, Director of Communications and Publications, Director of Membership and Marketing, four At-Large Directors and the Executive Director of the National Office hired by the Board of Directors.

C. Conduct of Business The Executive Board shall conduct specific business of the Council as called upon by the President or other members of the Board. In addition, it shall approve all recommendations of the Nominations Committee. The Executive Board shall be responsible for appointing an Executive Director. The Executive Director shall carry out the responsibilities as chief executive officer and execute the business and administrative operations of the National Office. The Executive Board may elect a Council member to run for the AACC Board of Directors as a representative of the Council. This candidate shall be a current member of the Council and shall have served as a member of the Executive Board. The Executive Board shall consider and approve all proposed amendments to the Constitution and By-Laws prior to their submission to the membership of the Council.

D. Executive Board Responsibilities

The President shall:

E. Amendments to the By-Laws

1. Proposed amendments to the by-laws may be submitted in writing by the membership to the President or the Executive Director.

2. Written notice of any proposed amendments to the By-Laws will be sent by the President to the members of the Executive Board at lea st one month prior to the date of the annual Council business meeting.

3. All proposed amendments must be approved by a simple majority of the Executive Board before being submitted to the membership at the annual Council business meeting for a vote of those members present.

3. The By-Laws shall be amended or rescinded at the annual Council business meeting by an affirmative simple majority vote of those members present. NCSD Constitution revised April 1999, October 2000, September 2004, and October 2006.
Phone: (866) 972-0717
Fax: (303) 755-7363
E-mail: ncsd@ncsdonline.org
Web: www.ncsdonline.org
NCSD National Office
2851 S. Parker Rd., Ste. 560
Aurora, CO 80014

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